Daily Checklists

Quick Reference

Every item on these checklists exists because skipping it has caused a real problem — a breakdown, an injury, an angry client. Complete each one fully, every day. No shortcuts.

Why Checklists Matter

Equipment failures, safety incidents, and client complaints trace back to skipped steps. A two-minute walkaround catches the flat tire before it strands you on a highway. A fuel check prevents the mid-route shutdown. These are not busywork — they are the minimum standard for a professional crew.

Checklists

Vehicle Pre-Trip Inspection

  • Walk around vehicle and check for body damage, flat tires, or fluid leaks
  • Check tire pressure and tread depth on truck and trailer
  • Verify all lights are functional: headlights, brake lights, turn signals, hazards
  • Test trailer connection: hitch pin, safety chains crossed under tongue, electrical plug secure
  • Check mirrors for proper adjustment and cleanliness
  • Verify brake function — pump brakes before leaving the yard
  • Confirm fuel level is adequate for the day's route
  • Check oil, coolant, and windshield washer fluid levels
  • Ensure registration, insurance card, and DOT documentation are in the cab
  • Verify fire extinguisher is charged and accessible
  • Test horn and windshield wipers
  • Confirm GPS or route directions are loaded for the day

Equipment Loading Checklist

  • Verify all assigned equipment is loaded per the daily work order
  • Secure mowers to trailer with ratchet straps — minimum two per mower
  • Ensure trimmer rack is latched and all trimmers/edgers are secured
  • Confirm blower tubes are attached or stored and secured
  • Load fuel cans upright in ventilated area — check caps for tight seal
  • Verify oil mix, trimmer line, and spare parts are stocked
  • Confirm chemical sprayers are labeled, sealed, and secured upright
  • Load Safety Data Sheets (SDS) binder for all chemicals on the truck
  • Ensure hand tools (rakes, shovels, brooms) are secured and accounted for
  • Verify safety equipment: first aid kit, eye wash, hearing protection, safety glasses
  • Check trailer gate pins and safety latches before departure
  • Perform final walk-around to confirm nothing is hanging off or unsecured

Client Property Walkthrough (Arrival)

  • Park in a safe location that does not block driveways, mailboxes, or sidewalks
  • Set out safety cones if working near roadways or high-traffic areas
  • Walk the entire property before starting any equipment
  • Identify and flag sprinkler heads, landscape lighting, pet waste, and obstacles
  • Note any pre-existing property damage (cracked sidewalks, damaged fencing, etc.)
  • Check for children's toys, garden hoses, pet items, and other debris in the work area
  • Verify gate access and re-secure gates when entering fenced areas
  • Identify utility markers or flags — do not disturb
  • Confirm scope of work matches the service agreement for this property
  • Note any special client instructions or preferences from the work order

Morning Crew Start-Up

  • Review daily work assignments, route order, and crew responsibilities
  • Check weather forecast — note heat index, wind speed, and precipitation probability
  • Conduct brief safety huddle: discuss hazards for today's job sites
  • Distribute personal protective equipment and verify it is in good condition
  • Test all communication devices (phones, radios) and confirm emergency contacts
  • Verify cooler is stocked with water and ice for the crew
  • Confirm first aid kit is stocked and accessible
  • Review any client-specific notes or special instructions for the day
  • Check that timesheets from the previous day are submitted
  • Depart on schedule per the daily route plan

Job Site Departure Checklist

  • Blow all clippings off sidewalks, driveways, patios, and street curbs
  • Inspect property for any damage caused during service
  • Collect all debris, trimmer line scraps, and trash from the work area
  • Re-secure gates and close any doors that were opened for access
  • Remove safety cones and flags from roadways
  • Load and secure all equipment back on the trailer
  • Take a photo of the completed property for documentation
  • Update job status in the scheduling system or daily work log
  • Leave a door hanger or service note if required by the client agreement

End-of-Day Wrap-Up

  • Return to the shop or yard and park in the designated area
  • Unload and clean all equipment — remove grass buildup from mower decks
  • Sharpen or replace mower blades as needed
  • Refuel all equipment and vehicles for the next workday
  • Inspect all equipment for damage or wear — tag items needing repair
  • Restock trimmer line, fuel mix, and consumable supplies
  • Store chemicals properly in the designated locked storage area
  • Complete and submit daily timesheet with accurate hours
  • File any incident reports, property damage reports, or client notes
  • Review tomorrow's work orders and route to prepare for the next day